The main aim of this project is to develop a strategic and operational plan for the smooth execution of stall allotments during an education fair. Educational events often face challenges such as unorganized stall assignments, miscommunication with institutions, overlapping allocations, and inefficient floor plans. This project aims to solve these issues by creating a detailed management blueprint that ensures fairness, clarity, and optimal use of space. Students will focus on stakeholder management, requirement analysis, layout planning, and contingency handling. The expected outcome is a robust framework that institutions can use to carry out stall assignments seamlessly, thereby improving the overall efficiency and credibility of the event.
To complete this project successfully, students will undertake various management-focused activities. First, they will conduct a stakeholder needs assessment by identifying and surveying participating educational institutions to gather their space and visibility preferences. Next, they will research past events to identify bottlenecks and inefficiencies in stall allocation. Students will also design a manual stall allotment matrix based on predefined criteria such as institution category, stall size, expected footfall, and layout optimization. Additional responsibilities include developing a checklist and scheduling calendar for pre-event and on-site tasks, formulating communication guidelines for managing participant expectations, and creating conflict-resolution procedures in case of overlapping requests. Students will also recommend a documentation template to track allocations and generate post-event feedback reports. The final deliverables include a strategic planning report, event layout design proposal, and team presentation. All work will focus strictly on planning and analysis, with no software development required.
